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Access and Fees for Use of the NMM's
Collections and Archives

Do you have questions about research? If so, see:
General Research Inquiries
Scholarly and Technical Research
Inquiries about the NMM's Collections and Archives
Request for Copies of Archival Materials (Other than Photographs) Form (PDF file)
University and NMM Library Holdings Database
Graduate Study and Research
Appraisals

Do you have questions about ordering and/or reproducing digital images? If so, see:

Conditions for Access to Digital Images, Music, and Archival Materials
Instructions for Ordering Digital Images
Digital Image Order Form (PDF file)
Instructions for Obtaining Permission to Publish Digital Images
Form to Request Permission to Publish Digital Images (PDF file)

Do you have questions about the NMM's other services and fees? If so, see:

Conditions for Access to Digital Images, Music, and Archival Materials
Photocopying
Interlibrary Loan
Microfilm
Scanning
Digitized Sound Recordings
Shipping and Handling

General Research Inquiries

Because the NMM has experienced an ever-increasing demand for its research services, beyond its ability to respond, we cannot answer telephone, email, or postal inquiries other than those submitted by NMM Members.

In addition, the NMM does not provide appraisal services, insurance evaluations, or speculations about the current market values of musical instruments or related materials. Links to appraisal organizations can be found on the NMM's Frequently Asked Questions page.

The NMM staff recommends that researchers consult the NMM's Frequently Asked Questions, as well as the following sources, as starting points for conducting your own research.

  • The New Grove Dictionary of Music and Musicians, edited by Stanley Sadie (London and New York: Macmillan, 2001)

  • The New Grove Dictionary of Musical Instruments, edited by Stanley Sadie (London and New York: Macmillan, 1984)

  • William Waterhouse, The New Langwill Index: A Dictionary of Musical Wind-Instrument Makers and Inventors (London: Tony Bingham, 1993). To purchase a copy, contact the publisher directly: Tony Bingham, Sign of the Serpent, No. 11 Pond Street, London NW3 2PN, England.

  • Serial numbers for many brass and woodwind instrument manufacturers can be found at the Music Trader website.

  • Serial numbers for many piano manufacturers can be found in the Pierce Piano Atlas (Long Beach, California: Bob Pierce), as well as online at the Piano World website.

  • Names, addresses, and product information for current musical instrument manufacturers can be found in The Purchaser's Guide to the Music Industries (Englewood, NJ: The Music Trades Corp.). For further information, visit the Music Trades website.

  • Information and statistics about the modern musical instrument industry can be found at the National Association of Music Merchants and Music Trades websites.

  • To research musical instrument collections world-wide, consult The International Directory of Musical Instrument Collections website.

  • The Galpin Society website contains details of many scholarly articles and books about the history of musical instruments.

  • The American Musical Instrument Society website lists articles published in its scholarly journal about musical instruments.

  • If you have questions about the care, maintenance, and/or restoration of vintage or antique musical instruments, the following book is recommended: Robert L. Barclay, editor, The Care of Historic Musical Instruments (Ottawa, Ontario: Canadian Conservation Institute, 1997). This book is available for purchase (about 35 Canadian dollars) from: Extension Services, Canadian Conservation Institute, 1030 Innes Road, Ottawa, Ontario K1A 0M5, Canada. This book includes articles by seven contributors representing a wide range of specializations in the care and preservation of historic musical instruments. Thorough and in-depth guidance is provided on the many aspects and demands of managing the retirement from active service of antique and vintage musical instruments, whether they are in the possession of individuals, private collectors, or museums. Details of the resources, advice, and support available to the owners of such collectibles are also included.

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Appraisals

The NMM does not appraise musical instruments. Consult the NMM's Frequently Asked Questions page for other options.

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Inquiries about the NMM's Collections and Archives

The NMM staff will answer specific questions submitted by NMM Members. However, before contacting the NMM, please consult the NMM's website for checklists and other detailed information concerning the collections and archives. The NMM may, at its discretion, charge a fee for extensive or complicated research requests.

All requests for information must include the NMM Member's name and postal address. Inquiries submitted without this information can not be answered.

The NMM does not accept requests for information by telephone.

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Scholarly and Technical Research

The NMM allows the use of its collections, archives, and resources for scholarly pursuits. Individuals who need to utilize the NMM's resources for substantial research projects funded by grant funds, whether those funds are provided by their own institution, a private foundation, a governmental unit, or whatever, must make provision in their grant proposal for reimbursing the NMM for its contribution of staff time and other resources.

The NMM will not make research appointments solely on the basis of a telephone conversation. See the following access guidelines for further information:

Anyone needing to conduct scholarly and/or technical research at the NMM must receive permission and make an appointment to do so by filling out and submitting a Request for Permission to Conduct Research at the NMM at least two weeks prior to their anticipated visit.

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Graduate Study and Research

The Department of Music at The University of South Dakota offers the M.M. degree with a concentration in the history of musical instruments (a terminal, professional degree offered nowhere else in the country), music performance, and music literature. Within these concentrations, students can emphasize historically informed performance, scholarship, or both. Programs of study are tailored to meet student needs and interests. The M.M. degree with a concentration in the history of musical instruments is a research-driven thesis program, in which students can focus on interests ranging from conservation to cataloging, yet students who want to perform are encouraged to do so, as well.

Graduate students enrolled in graduate programs at other institutions who want to utilize the specialized resources and staff expertise available at the University of South Dakota are invited to enroll as a special student for an academic year, a semester, or a summer session.

Students who need to utilize the NMM's resources and staff expertise for substantial research (presentations, theses, and dissertations) must first consult with the NMM staff to discuss the relationship of their project to the NMM's collections and archives, as well as to determine staff availability for consultation and supervision. Students must also register for an appropriate number of hours (a minimum of two semester hours) of MUS 795, Project Seminar (independent studies), during the semester (or summer session) in which the research will be conducted.

The NMM will not make appointments for on-site research solely on the basis of a telephone conversation.

Students needing to conduct scholarly and/or technical research at the NMM must receive permission and make an appointment to do so by filling out and submitting a Request for Permission to Conduct Research at the NMM at least two weeks prior to their anticipated visit.

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Conditions for Access to Digital Images and the
Reproduction of Music and Archival Materials

Individuals or institutions requesting access to the the reproduction of digital images, music, and archival materials, must agree to the following conditions:

  • Any research material requested from the NMM must be used solely for private study, scholarship, research, or educational classroom use only. Copies or scans may not be published, further reproduced in any other format, used for commercial gain, or transferred to any other person or institution, without written permission from the copyright owner(s) and the NMM.

  • Anyone wishing to utilizie the NMM's collections and archives for the accumulation of research information, including the taking or purchase of digital images, must fill out and submit a Request for Permission to Conduct Research at the NMM, which will delineate the purposes for which said information and/or digital images might be used.

  • The NMM will reproduce copyrighted archival and library materials for a fee only within the principle of "fair use." The patron shall assume all responsibility in questions regarding copyright of archival and library materials. No more than 50 pages will be photocopied from a single source and no more than 30 pages will be scanned from a single source.

  • Copyright Permission: The materials within the NMM Archives are protected under the copyright law of the United States (Title 17, U.S. Code): http://www.copyright.gov/title17/. Researchers are responsible for securing permission from the copyright holder(s) to publish or reproduce content from materials found in the NMM Archives. The NMM and The University of South Dakota (USD) do not own the literary rights to materials in the NMM Archives unless such rights have been specifically granted by the author, composer, the author's or composer's heirs, or assigns. The NMM and USD do not assume any (rather, the researcher assumes all) legal responsibility for any infringement of literary, copyright or publication rights belonging to the author or composer, heirs or assigns. In granting permission to publish materials held in the NMM Archives, neither the NMM nor USD surrender their own rights to thereafter publish materials or grant others permission to publish it.

  • Citations: Researchers who refer to any materials held in the NMM Archives in a published work of any type must follow the format of the following citation samples and donate one copy of the publication to the NMM library:

    • Sample Citation: The Holton Company Archive, National Music Museum, The University of South Dakota, Vermillion
    • Sample Citation: The Cecil B. Leeson Collection and Archive, National Music Museum, The University of South Dakota, Vermillion

  • Music no longer covered by U.S. copyright laws may be copied and used for performance by qualified individuals or organizations on a non-profit basis. When performed, the program notes should clearly indicate that the composition(s) is provided courtesy of the National Music Museum at The University of South Dakota, Vermillion. Two copies of the program must be sent to the NMM Archives. Consult the NMM's Guidelines for Access to the Sally Fantle Archival Research Center at the NMM for further information.

  • The NMM reserves the right to refuse to copy materials that might be damaged by the process of photocopying and/or scanning. When copying risks damage to the material, the NMM's primary responsibility is to preserve the material for future generations of users.

  • Researchers should print and complete a Request for Copies of Archival Materials (Other than Photographs) Form (PDF file), detailing your request. The NMM does not accept telephone orders for copies of archival materials. The NMM will contact you about the status of your request and associated fees.

  • Pre-payment is required for all orders, once you receive your fee quote. Materials may be purchased for personal study according to the Fee Schedule (please note that additional shipping and handling charges may apply, based on the amount of material ordered).

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Ordering Digital Images

Images may be ordered from the NMM for personal study, educational classroom use, or approved reproduction (see "Images for Reproduction"). If you place an order for an image, please be aware that images may not have been produced for that particular object or may not be available in the format you request. In this event, a staff member will contact you to review new or alternative formats or options.

To order images, please print and complete the Digital Image Order Form (PDF file) and send it via fax or mail to the NMM. The NMM does not accept telephone orders for photographic materials.

Pre-payment is required for all orders, once you receive your fee quote. Materials may be purchased for personal study according to the Fee Schedule (please note that additional shipping and handling charges will apply, based on the amount of material ordered). If you order an image for personal study and later want to reproduce it in any manner, you must contact the NMM for permission (see "Images for Reproduction").

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Images for Reproduction

Permission for reproduction of images in any medium must be obtained in writing from the NMM no less than eight (8) weeks before you need them. When placing a Request for Permission to Publish Digital Images (PDF file), state fully the intended use of the material requested. Give complete information about your publication, including the title, name of author and publisher (plus complete addresses), print run, distribution, and number of languages in which it will be issued. Requests submitted with missing information may result in delays.

Upon receipt of a request, and its approval, the NMM will send an invoice for any fees due and a Letter of Agreement for the Use of Photographic Reproductions. This agreement must be signed by both the NMM and the user for permission to be granted. Signed forms should be returned to the NMM at least six (6) weeks prior to the date of publication or the date on which permission is needed. Payment in advance is required.

Publication permission for one-time, one language, world-wide distribution is included with payment of the initial fees. Fees for electronic, non-editorial, or multiple uses will be determined on an individual basis. Additional reproduction fees may be charged based on the specifics of your project. Each project is evaluated separately and reproduction fees will be charged accordingly.

The NMM reserves the right to refuse any requests and to impose such conditions as it may deem advisable in the best interest of the NMM.

The NMM grants publication permission only for digital photography obtained directly from the NMM. The NMM does not issue permission for publication of images taken from books, postcards, color prints, 35mm slides, digital photography, the Internet, or any other previously published materials.

For all approved photographic uses, the full credit line must read:   National Music Museum, The University of South Dakota, Vermillion.   The credit line must appear somewhere within the context of the visual representation. Whenever possible, it should be placed adjacent to the illustration. In instances where a detail of a work appears, an acknowledgment to that effect must appear in the caption.

Two copies of any publication in which NMM digital images appear must be sent to the NMM for inclusion in the NMM's library and archives.

The NMM does not do copyright research for archival images. It is the responsibility of the individual researcher to assess the copyright status of a particular image should it be purchased for publication use.

Copyright Notice: Text, images, and design © by The National Music Museum: America's Shrine to Music can not be used commercially without written permission. For non-commercial website use, each graphic or quotation should be credited "© National Music Museum," with a link to the NMM website (http://www.nmmusd.org).

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Fee Schedule

Consult the fee schedule below for the NMM's basic charges for photocopying, images, and postage. Send mail or e-mail requests for specific fee assessments. Only a limited number of requests will be honored from any one individual or institution. The NMM reserves the right to determine whether or not its staff can accommodate any particular request.

Pre-payment is required for the services listed below. State and local sales tax (7.5%) must be paid by South Dakota residents on all items. Checks accepted only in U.S. dollars ($), drawn on a U.S. bank. Visa and MasterCard also accepted. Please indicate your account number, name, and expiration date for credit card orders.

Membership has its privileges! NMM members may receive reduced or waived fees for various services. Consider joining the NMM to receive these and many other benefits of membership.

Services:

Digital Images
Digital Image Use and Publication
Interlibrary Loan
Microfilm
Photocopying
Scanning
Digitized Sound Recordings
Shipping


Digital Images:

  • Individual image of one or more different instruments, $25.00 per image.
  • Multiple images of the same instrument:  contact NMM.
  • Custom digital photography, cost plus 20%.
  • Digital images will be delivered via dropbox unless other arrangements are made with the NMM
  • NMM Members receive a 10% discount on image orders.

Note: Processing time varies from one to eight weeks, depending on availability of staff. All requests must be submitted in writing on either the Image Order Form (PDF file) or the Request for Permission to Publish Digital Images form (PDF file), as appropriate. All requests processed in order of receipt.

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Digital Image Use and Publication Fees:

For-profit corporations, partnerships, private businesses, and individuals:

  • Publication in book, periodical, or sound-recording materials: $350 per image (contact NMM).
  • Electronic publications: $25.00 per image.

Not-for-profit corporations, government agencies, educational institutions, and affiliated scholars:

  • Publication in book or periodical: contact NMM.
  • Electronic publications: contact NMM.

Note: Processing time varies from one to eight weeks, depending on availability of staff. All requests must be submitted in writing on the Request for Permission to Publish Digital Images form (PDF file). All requests processed in order of receipt.

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Interlibrary Loan:

  • Books and periodicals from the NMM's specialized research library do not circulate. They can be examined at the NMM and accessed through the University of South Dakota's online catalog. Short excerpts (up to 50 pages) from library materials will be photocopied, at the rates cited above, if a specific title, volume, year, and page reference is provided. The NMM reserves the right to restrict or deny the photocopying of rare and fragile materials.

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Microfilm:

  • The NMM does not provide microfilm services.

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Photocopying:

  • $1.00 per exposure ($3.00 minimum for mail orders)
  • $5.00 per copy for sheet music
  • $35.00 per set for a band score and parts
  • All photocopies are made in an 8-1/2 x 11 format on plain copy paper. Contact NMM for quotes on other formats and/or other papers.
  • NMM Members receive a 10% discount

Note: Processing time varies from one to eight weeks, depending on availability of staff. All requests must be submitted in writing on Request for Copies of Archival Materials (Other than Photographs) Form (PDF file). All requests processed in order of receipt. In the interest of preservation, the NMM reserves the right to restrict or deny the photocopying of rare and fragile materials. No more than 50 pages will be copied from a single source.

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Scanning:

  • Scans of documents or images in the NMM Archives: $12.00 per scan
  • Scanning at 150ppi unless otherwise requested
  • Scans will be delivered via dropbox unless other arrangements are made with the NMM
  • NMM Members receive a 10% discount

Note: Processing time varies from one to eight weeks, depending on availability of staff. All requests must be submitted in writing on Request for Copies of Archival Materials (Other than Photographs) Form (PDF file). All requests processed in order of receipt. In the interest of preservation, the NMM reserves the right to restrict or deny the scanning of rare and fragile materials. No more than 30 pages will be scanned from a single source.

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Digitized Sound Recordings:

  • Only a small portion of the NMM's collection of sound recordings have been digitized. Contact the NMM Archives for information about availability.
  • Consult the NMM's Gift Shop for commercially available recordings featuring musical instruments from the NMM's collections.
  • Digitized sound recording: $12.00 per recording
  • Digitized sound recordings will be delivered via dropbox unless other arrangements are made with the NMM
  • NMM Members receive a 10% discount

Note: Processing time varies from one to eight weeks, depending on availability of staff. All requests must be submitted in writing on Request for Copies of Archival Materials (Other than Photographs) Form (PDF file). All requests processed in order of receipt.

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Shipping, handling (additional charges may apply for large shipments), and SD state sales tax:

  • State and local sales tax (7.5%) must be paid by South Dakota residents on all items.
  • Delivery by online dropbox:   free
  • Domestic postage:   $5.00
  • International postage:   $10.00
  • Fax:   $1.00 per page (domestic); $2.00 per page (international)
  • UPS (domestic): actual cost charged to your credit card
  • Federal Express (domestic or international):   actual cost charged to your credit card
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National Music Museum
The University of South Dakota
414 East Clark Street
Vermillion, SD 57069

©National Music Museum, 1996-2015
Most recent update: May 28, 2015

The University of South Dakota
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